5 Tips for an Organized School Book Fair

I've got some first hand tips about how you can create a truly organized and successful school event.

October means its Scholastic Book Fair time and today I’ve got some first hand tips about how you can create a truly organized and successful school event.

While I always volunteer for our book fairs, I’ve spent a few of those years serving in a leadership role and have come to find out there are a few key things to keep in mind no matter if you are simply volunteering to staff set-up, preview or buy days, tear down,  or if you decide to raise your hand during that PTA meeting and say bring it on! We all have to help to make any event a success at school and most importantly, its all about the kids. So here are some tips to help you when it comes to organizing the book fair.

If you have children from preschool through high school, you'll want to check out our  GO MOM!® Back to School Bundle. Full of all the best forms and worksheets around, it has everything you'll need to have an organized school year. And of course, it fits beautifully with our 2016-2017 DIY GO MOM!® Planner ~ all about helping you stay focused on managing your time.

Book Fair Checklist

If you have a well organized PTA, your committee chairs will have notebooks they will hand down from chair member to chair member year after year. It just makes good sense that if you don’t inherit one, now is your chance to create one. Get yourself a binder, some planning worksheets and calendars just like those you’ll find in our GO MOM!® DIY Planner, and map it out. Starting anywhere from as far back as 6 months and no later than 4 months.

There is a lot of advance planning that goes into place both with your school and scheduling with your principal and of course with Scholastic directly as well. The Scholastic Book Fair Toolkit will save your day!

Co-Chair a Book Fair

No matter what I’m volunteering for, I’m a huge fan of serving as a co-chair because many hands make light work.  When it comes to the book fair, I serve with a good friend and neighbor and this makes all the difference knowing that she’s got my back as I have hers and we can tag team. She’s all about logistics and I’m all about creative. Yes that might surprise you but she’s a technical writer so the girl has logistics down. It also just makes good sense when it comes to managing our mutually busy schedules.

Like to do things for the teachers? Check out these fun activities for teacher appreciation week.

Know Your Limits

Fall is a busy time in my family and with kids spanning elementary to college, I have to be careful not to overcommit myself. That’s why I’m the perfect person for something like decorations. Its an important part of the book fair but not tied to the execution of the Book Fair all week long. Believe me, I’ll be there, but the responsibility of counting the money or handling refreshing book orders daily is my co-chair’s job. I am there for all the other much less important but none the less necessary little things that really add up.

After your kids go to the fair you might need these tips on how to organize kids books. 🙂

Book Fair Promotion

If its not natural for you, find a friend who has a PR frame of mind that can brainstorm ideas that will work for you. Fortunately we have a fabulous tradition for Book Fair week that is second to none.

Things that we do to help the Book Fair stand out include

  • a child centered art contest tied to the theme. We invite all children to enter and include their artwork in our decorations for the week.
  • an event called Donuts and Dads. On the Thursday of our Book Fair week, Dads are invited to come and have donuts with their kids. Of course the Book Fair is open for them to stop by in the morning.
  • Pajama Night on one evening when the Book Fair is open after hours. This helps us accommodate everyone’s schedules, not just expect parents to come in during the day. It gives them a chance to come in as a family.
  • include all kinds of fun giveaways throughout the week.


For any project that involves volunteers and creativity, get yourself on Pinterest. Check out our Organized Book Fair Board that I put together after one of our PTA meetings. I’ve got all kinds of ideas shared there and we’d love to know what kinds of Book Fair Ideas you might be sharing as well. Its really about working together; not only in the community of people you know, but with volunteers and Book Fair Chairs everywhere.

If you are looking for the perfect printable planner that you can customize to your organized heart's delight, be sure to check out our 2016-2017 GO MOM!® DIY Planner.

We are all in this together to help our kids continue to foster their love of learning. I can’t think of a better place to volunteer school wide every year than helping create an organized Book Fair. Tell me…

What do you love most about your child’s Book Fair?

I’d love to know. Thanks so much for stopping by…we’ll see you next time!



  • Jessica March 25, 2015, 2:16 pm

    I am a first-time book fair planner. I am a new Librarian working in an Elementary School. Thanks for sharing this info. I am hoping to make this a lot of fun.

  • Ruth June 15, 2015, 8:12 am

    Hi, I am planning for book fair in my country before the end of this year. I will appreciate tips on how to go about it.

  • Ernestina September 28, 2016, 4:16 pm

    Hi Molly,
    Great website, I’m a busy mom to four girls: 12, 9, 7, 5 so it is extremely helpful!
    Thank you for your useful tips, I got roped into organizing the Book Fair for our small school but it’s in 1 1/2 months and it’s sponsored by our local book store so I’m excited to support local business and tie it into our community. I will check out the ideas on pinterest.
    Thank you!…wish me luck!

  • Denise September 30, 2016, 1:28 pm

    Hello, I am new to our elementary school as is my child and our bookfair is one month away…so that does not leave time for much planning…I am picking up my toolkit this afternoon and will meet with someone from scholastic on Monday afternoon so I know is of the essence in planning, promoting and gathering volunteers…This year it is pirate themed and I do have a little support form past volunteers so I would like to know what else I can do to make this fair an amazing one for this October as well as for Spring…Thank you.

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